For most enterprises, a messaging platform has grown to be the primary channel for any intra-team communication. Platforms such as slack has a great number of daily users. These platforms have a way of improving the exchange of information between the team members of an enterprise. To add to that these platforms enable users to share files, media, and other kinds of content.
Through these apps, employees can add, contractors, suppliers, and all other content that they need to. This means that the reach of communication can be extended past the enterprise. The most important thing is that the instantaneous communication experience of these apps fuels the growth of businesses. Additionally it has tremendously changed how information is exchanges within and without an enterprise. Here is a how to guide for picking a private messaging app.
The initial consideration that you need to make is that of encryption. Data encryption is an important requirement to make sure that the information is exchanges in a secure manner between parties. This helps to put at bay data leaks. Prior to selecting a messaging platform for your business it is crucial that you make sure that it supports encryption. Additionally, keep in mind the fact that a number of platforms avail encryption support during data transfer. On the other hand some extend encryption to storage too. Be very mindful of the level of encryption that your platform is actually capable of.
The other vital consideration that you need to make is that of role based access. To make sure that unauthorized sharing of information will not happen then select a messaging platform that permits role based access. The functionality of the platform should be the one to decide those that can access certain information. This will based on an employee’s function and role. Administrators should be capable of controlling the level of access granularly. Therefore allowing for proper control when it comes to clearance in the company.
Lastly, there is the element of restricting file actions. Administrators should be allowed by the app to limit people from downloading any content that is shared in that platform. Some platforms allow the users to only view the content of the document in the mode of read only. This implies that sharing options are not allowed. Users can also be restricted from doing any screen capture. This is to avoid any sensitive information for getting out there. Also make sure that the messaging app you choose has an authentication mechanism.